Tricks for Time Management
Time is non-refundable. Use it with intention – Unknown
Time management seems to be a skill that eludes many of us. But it doesn’t need to be that way. Time management is one of the best ways to alleviate stress from your life while allowing you to focus on the things that you truly care about.
So how do you do it?
I’ve said it before, and I will say it again. Buy a planner. Being able to see all the appointments or meetings throughout your day will show you how you are spending you time. Specifically where you are efficient, or maybe not so efficient. Having a planner will also let you organize your day based on when you think you will be most productive.
Once you can see what your days look like, prioritize your actions. The purpose of time management is to ensure that you have the time to do the things you love without feeling overwhelmed. This does not work if you are continually focusing your time on things you don’t like, or aren’t a priority for you at the moment.
Learn to say “No” to additional projects, tasks or invitations if you don’t have time to do them. The worst thing we can do is commit ourselves to something without the ability to fully invest our time and energy to produce a good product or be fully present. Nobody wants half-assed work, especially if it is a project or event that really matters to a person or organization.
Set reminders on your phone or email! This is a great way to keep track of what is coming up or what you need to prepare for. I usually have my reminders for about 30 minutes in advance, and that helps me stay on time with my appointments and meetings. Most email programs have the option to turn on reminders, and also how early you want the reminder.
Clean your desk, room, office, etc. Decluttering the space around you helps declutter your mind and prepares you for the task ahead. Cleaning your work space will also make you more efficient in finding the resources that you need.
Don’t try to multitask. This goes hand-in-hand with the information above related to saying “No” more often. When you multitask, you similarly cannot devote your as much time or energy into producing good work. Remember, the jack of all trades is the master of none.
Get some sleep! Getting enough sleep is crucial to being able to manage your day effectively. Starting your day well rested will allow you to be clear-minded in your decisions and actions throughout the day. Functioning on lower amounts of sleep may prevent you from being as productive as you want to be, and may even potentially set you back as you will not be producing the best quality work. Running on low sleep can also increase your chances of getting sick, which obviously has negative impacts on your work as well.
Plan time for yourself. We often forget to prioritize ourselves, but I think it is something that we should all practice regularly. We are the key to all the crazy activities in our lives, and therefore it is important that we not fizzle out quickly. Planning some time for yourself is highly rewarding, and you deserve it!
Better time management is something that we should all strive for in our daily lives. We all have other activities that we would like the have time for, whether that be a workout, more family time, or running a side hustle. These situations can benefit from better time management.
Time management is something that employers also look for in new employees. Being able to manage a busy day reflects well on you and your leaders will recognize this. This is because time management is a skill, and like other skills, it must be practiced to get good at it. Learning to say “No” to projects or events may be hard initially because that might not be part of your personality. However the more often you do it, the more comfortable you will become with taking control of your time.
I hope these ideas helped you. Time management is about you running the day, not the day running you, and I think you will find a bit more peace of mind once you start taking control of how you go about your day.
Thoughts or suggestions? Let me know!